Automated Attendance Export

There are two options for schools that, when enabled, will automatically export Flex attendance files that can be used to import Flex attendance back into the Student Information System (SIS) or for other reasons. When enabled, the system will automatically export the file(s) to the school’s SFTP directory each day at selected times. The files can then be retrieved by using the assigned SFTP credentials. School IT professionals may be able to write a script to automate this retrieval process.

Exported files are overwritten each time/day with the most current information. Keep in mind this same data is always available to Admins and Staff on the “Full Attendance” report. This can be accessed and downloaded at any time, for any date. Negative attendance can also be downloaded from the Cut List report.

Depending on your school’s SIS file formatting requirements, there may need to be some updates made by the school or IT staff to the file that the Flex system exports. We are not able to customize or change our standard attendance export file format at this time.

The two available attendance reports are:

1. Negative Attendance Report - This file lists all students who were not present (marked absent, late excused, or late unexcused) during the flex periods that are run at your school. If your school has multiple flex periods, they will all be included in one attendance export file, with each flex noted under the “Period” column. Below is an example of the export file and the data that is included:
   
2. Full Attendance Report - This file contains all data included in the “Full Attendance” report that is available to admins and staff within Flex Reports. This includes student information, SIS attendance (if being imported), Flex attendance information, and registration information. Please see the screenshot below:
   

To enable these exports, do the following:

1. From the Systems Settings screen, under “Automated Attendance Export”, check the desired options.
2. Add the time or times the reports should be exported.
3. The default time is 4:00 PM local time.
4. When adding a new time, it may take up to 24 hours to be recognized by the system.
5. Newer files will overwrite previous files.
6. Click “Update”.