Archived users can be seen on the Flex “Users” screen by clicking on the “Archived” tab, shown below. An admin can click the “unarchive” button in the “Actions” column to make a user active again or select multiple users in the far left column and “bulk unarchive” them.
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Keep in mind that the user may be auto-archived again if they are not added back to the original source of rostering or the “prevent from archiving” toggle is not enabled on their user record in Flex.
Archived users can also be added back to the system again via 3rd party sync, user CSV file upload, or manually in the system interface. As long as the same email address is used when the user is added back, their same user record will be made “active” again in the system.
When an adult (teacher, staff, admin) is “unarchived” and made active again during the same school year, the adult’s activity schedule will be returned.
- Student “choice” registrations may be returned, but typically the system will keep the student in their most recent “choice” activity.
- Mandatory activities will be returned for students unless a higher priority activity was scheduled for the student while the teacher was archived.
When a student is “unarchived” and made active again during the same school year, the system will return as much of the student’s original flex schedule as possible. The student will be added back to rosters and mandatory activities. If choice activities have filled up while the student was archived, the system will not be able to return the student to these activities. The student will need to make new registration selections for those dates.