Changing the Name of an Auto Sync Group

When schools have enabled courses or classes from their SIS to sync into Flex as an “Auto Sync Group”, Flex Admins have access to customize the Group “Name”. (Note: This does not apply to Grade Level auto sync groups.)

Once a course or class is enabled to sync, it will show up as a Group on the Students > Groups (Rosters) screen in Flex.

• The course/class name comes from the school’s SIS.
• There is a unique identifier added (by Flex) behind the name for future syncing purposes.

Below are example screens and how to edit the Group “Name”:
From My School Settings > System Settings > Manage Group Sync.

From Students > Groups after the sync has occurred, which is usually overnight after the above selection has been made.

To edit a Group name, go to the Groups (Rosters) screen and select the “Preview” button for the desired Group.

Click the “Update general settings” button on the Preview group screen, as shown below.

A few tips to consider:

• You may want to copy/paste the original “Name” information into the Description field for future reference.
• Keep in mind that if an update is made to the Course/Class “Name” within your SIS, generally that update is passed into Flex. Here is the detailed logic:
  • If you do not customize the “Name” field - SIS updates to the course/class name will be passed/synced into Flex.
  • If you replace ALL content in the “Name” field, changes made in your SIS to the course/class name will NOT be pulled into Flex and overwrite your customized name.
  • If you leave the unique identifier portion in the “Name” field and just replace the SIS name with your customized name, then the name will revert back to whatever is in the SIS upon the next sync. (So, if you want to customize the name, please replace all content in the name field.)
• The second screenshot below is an example of customizing the Group Name and Access Type.