If your school is provisioning users via Securly Sync, which integrates with your Student Information System (SIS), AND shares “course & class” data via this method, then it’s possible to sync Course and Class rosters from your SIS to automatically create groups in Flex. Below are example screens of what this might look like. The Course and Class names will be as they appear in your SIS (Flex adds a unique identifier behind the group name).
What is available to sync is dependent upon how your SIS data is managed and made available to other systems. The course/class names that you see on this screen are coming directly from your SIS. These names can be adjusted once a new Group is created in Flex.
- New courses/classes will be available to auto sync when they are added to your SIS, which may happen before student enrollment dates. This will allow you to set up activities ahead of time and link the auto sync group.
- Subsequent students added after the first enrollment date to the course/class will be added to the group based on their enrollment date.
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Once Courses or Classes are selected and the Update Settings button is clicked, new “auto sync” groups will be created and can be accessed on the Students > Groups (Rosters) screen in Flex.
It can take a few minutes for them to be created and show up on the Groups screen. It may take a few hours or overnight for the Group(s) to be populated with students.
As with grade-level groups, the Source will be “Auto sync” and the default Access Type will be “Global”, which means all adults have access to use this group. The Access Type can be updated if desired.
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