A Flex admin can make changes to the auto sync selections that have been set up for their school. This can be done at any time, but may be needed at the beginning of a new semester or when a new class/course is added. Follow the steps below to modify previous selections:
- Navigate to the My School Settings > System Settings screen in Flex.
- Click on the blue settings icon in the “Group Auto Sync Settings” section.
- Select the desired option: Grade levels, Courses, or Classes.
- Check or uncheck the options you want to add or remove.
- Click Update settings.
If you have added new groups to the sync, it can take a few minutes for them to be created and show up on the Groups screen. It may take a few hours or overnight for the Group(s) to be populated with students. These new Groups will be available on the Students > Groups (Rosters) screen in Flex.
If you have removed groups from the auto sync settings, they will no longer be updated automatically because you have removed the connection for them to be updated. If you want to remove them from your system, you can go to the group and make them “inactive” if they are not linked to a future scheduled activity. The next section shows how to make an auto sync group inactive in Flex.
If a course/class has been removed from your SIS it will either disappear from the Manage Group Auto Sync settings screen or be unchecked on the screen (depending on how your SIS shares this information). The group in Flex will be marked as “inactive” if it is not linked to a future scheduled activity. If there are future scheduled activities, it will not be marked “inactive” until there are no additional future scheduled activities. Please note that if you schedule an activity that is linked to an inactive group, you will need to update the activity to use an active group the next time you schedule it.