In this section:
- Student Agenda Emails
- Automatic “In-App” Notifications
- Schedule Notification Triggers for Students & Adults
Student Agenda Emails
Flex can be configured to send “Agenda Notifications” to students each morning by email. These are sent only on days when an active Flex period is scheduled. Agenda emails are delivered by 7 AM local time (The delivery time cannot be customized).
To enable morning agenda emails for students, please do the following:
- From the Systems Settings screen, toggle the “Agenda Notifications” option to “on” (green), as shown below.
- Check the box for “Email notifications”.
- Click “Update”.
.png)
- Emails will be sent from: flex.no-reply@securly.com
- You may want to turn this “OFF” over breaks but must remember to turn it back on when school is in session.
- Below is a sample agenda email to a student in a school with two Flex periods.
.png)
Automatic “In-App” Notifications
The system provides “In-app Notifications” to both students and adults when certain “changes” take place regarding their schedule, registrations, or the flex period.
- In-app notifications are automatic for all users in the browser version of Flex and the Flex mobile app. When an in-app notification is sent there will be a number by the notification bell in Flex to let users know there are unread notifications. When a user clicks on the bell, they will see a “Notifications” screen listing their messages.
- Below are examples of the teacher and student screens with new notifications.
.png)
- In-app notifications remain visible on the “Notifications” screen for 30 days. Below is an example of a student’s notification screen in Flex. The adult screen is formatted the same - there is a message title, the time of the notification, the specifics of the message, and a link to the Flex screen that provides more details to the user.
.png)
Schedule Notification Triggers for Students & Adults
The tables below show the events that will “trigger” an in-app notification to a student or an adult in Flex. Notifications are sent for “same-day” events only unless otherwise noted.
Trigger Events for Students
| Trigger Event | Description |
|---|---|
| Student Agenda | Students will receive an “in-app” notification if enabled. |
| Moved to Higher Priority Activity | A student’s schedule changes the same day because an adult schedules them into a mandated activity. |
| Activity is No Longer Scheduled | A student’s schedule changes the same day because an adult removes a scheduled activity from the calendar. |
| Student is Removed from Activity | A student’s schedule changes the same day because an adult removes the student from the scheduled activity. |
| Teacher Moves Activity to New Date | A student’s schedule changes the same day because an adult moves today’s scheduled activity to a new date. The student will either be rolled back to previous selection, catchall, or have nothing on their schedule. |
| Rollback to a Previous Activity | Students will be notified if their schedule changes and they are rolled back to a previously scheduled activity. This will be in addition to a notice for one of the above events. |
| Teacher Edits Activity Title and/or Description | Students can be notified when an adult makes a change to the activity title and/or description that is scheduled for the same day if they turn the toggle on. Please see the screenshot and details below for more information. |
| Room Change | Students will be notified if an adult changes the room an activity is scheduled in for the same day. |
| Flex Period Cancellation | Notification will be sent only to students in the applicable grad year to let them know a flex period is canceled for the same day. |
| Change or Deletion of Flex Period Cancellation | Notification will be sent only to students in the applicable grad year to let them know a flex period cancellation has been changed or deleted for the same day |
When an adult edits an activity for the current day and makes a change to the Title and/or Description, the system will give them the option to notify registered students about the change. The screenshot below shows the toggle button that appears. It will default to being off (gray) but the adult can turn this “on” (green) to send a notification about the change.
.png)
Trigger Events for Adults
| Trigger Event | Description |
|---|---|
| Flex Period Cancellation | Notifications will be sent to all adults for cancellations within the current calendar week (Mon-Fri). |
| Deletion of Flex Period Cancellation | Notifications will be sent to all adults when there is a deletion of a flex period cancellation within the current calendar week (Mon-Fri). |
| Attendance Reminder | If set by a Flex Admin, notifications will be sent, at the designated “same-day” and “next-day” times, to adults who have not fully submitted activity attendance. |
| Attendance Admin Summary | If set by a Flex Admin, summary notifications will be sent, at the designated “same-day” and “next-day” times, to the specified “admins”. |